Business and toolsClaude HQ
The operating app I use to run my business and the rest of my work
Claude HQ
My business runs on scheduled checks and AI work sessions: a weekly price sweep, a recall check, monthly audits, and the sessions that act on what they find. On 28 Oct the board held 357 tasks and 160 decisions; 313 of those 517 items were for the business, and 214 tasks were done.
Sample data · made up for this page
- Problem
- My business runs on scheduled checks and AI work sessions: a weekly price sweep, a recall check, monthly audits, and the sessions that act on what they find.
- What I did
- I specified one app, built by Claude, that holds every project's tasks, decisions, updates and metrics in one shared database.
- Result
- On 28 Oct the board held 357 tasks and 160 decisions; 313 of those 517 items were for the business, and 214 tasks were done.
- Project
- Claude HQ
- What it is
- The operating app I use to run my business and the rest of my work
- Credit
- Specified and run by me; built by Claude under my direction
Screens use made-up sample data; the numbers and charts are real counts from the app.
Decisions
Of 75 timed decisions, half were answered within 1 h 20 min.
Claude brings each decision as a card with the options and its recommendation. I answer with one tap, and the session that asked carries on.
Sample data · made up for this page
Sample data · made up for this page
01Problem
The problem.
My business runs on scheduled checks and AI work sessions: a weekly price sweep, a recall check, monthly audits, and the sessions that act on what they find. Work and decisions sat on three separate boards, so a missed run or an unanswered decision was easy to lose.
02What I did
What I did.
I specified one app, built by Claude, that holds every project's tasks, decisions, updates and metrics in one shared database:
- it watches 16 recurring jobs, 10 of them for the business, and flags any that missed a run, failed or stalled;
- decisions reach me as cards with options and Claude's recommendation, and I answer with one tap;
- each work session is matched to its project automatically, and a session that commits or ships work without updating the board is stopped once and reminded to update it;
- a sync job runs three times a day: it refreshes session status, checks the scheduled jobs, and builds my job-search funnel from my tracker spreadsheet.
03Result
The result.
On 28 Oct the board held 357 tasks and 160 decisions; 313 of those 517 items were for the business, and 214 tasks were done. Of the 75 answered decisions with both times recorded, half were answered within 1 hour 20 minutes, and 35 within an hour. On 28 Oct I froze the app at version 16 until 9 Dec, so that its upkeep doesn't take time from the work it runs.
Real data · counts only
Real data: the 75 answered decisions with both times recorded, from the time the card was created to my answer. Median 80 minutes.
Real data · counts only
Real counts from the Claude HQ database, read 28 Oct 2026. Counted by creation date. Left out: 70 tasks and 24 decisions moved in from the old boards on 11 Oct, and 67 older decisions with no creation date.
04For the business
What it runs for the business.
HQ watches 16 recurring jobs. These ten run the business, and any that misses a run, fails or stalls shows up on my phone:
- Price sweepMondays
- Board update with the week's findingsTuesdays
- Uptime checkEvery few hours
- Security review2nd of the month
- Search and AI-search audit3rd of the month
- Speed and accessibility4th of the month
- Compliance check5th of the month
- Memory tidy6th of the month
- Rule-outcome review7th of the month
- Quarterly reviewJanuary, April, July, October
Sample data · made up for this page
05Skills
What this shows.
Skills it shows: Process improvement, Automation, Reporting and KPIs, AI tools.
Contact
Hiring for e-commerce, data or operations? Let's talk.
Open to e-commerce, data and operations roles. Los Angeles or remote.